Recruitment and staffing agencies are designed to help create that "match made in heaven" connection between companies and professionals. To do so, they need to have a space that is well-designed and helps them achieve this goal.
Your office space plays a critical role in your agency’s ability to be successful. Many times what you’ll find is a generic space that is intended as a "one-size fits all" solution. But the truth of the matter is, there are certain features that a recruitment agency needs to make the most of their space. If you’re looking for new office spacee, here are some key things to look for in your new office.
First Impressions Count
Let’s face it, first impressions are everything when a client chooses to work with a recruitment agency. Clients want a space that looks professional, is comfortable and has enough facilities without feeling inconvenienced.
Essentially, the better the atmosphere you can provide to your clients, the more confident they will be working with your agency. Look for a private office that offers a furnished waiting room with those special little welcoming touches that will make an impact on your clients. You can often find great office solutions that provide stylish interiors in prime locations; two factors that significantly influence a client’s first impression.
Flexibility is one of the biggest things to think about when it comes to considering an office space for lease. You want an office that will suit your current needs, but also one that will allow you to expand as your agency grows.
Open floor plan or a closed-off floor plan? It depends on the specific needs and preferences of your agency. Some private offices offer an open floor plan that can be easily converted to a closed-off floor plan using partitions. It’s always easier to close off an open space than open walls.
Room to Grow
Indeed, many commercial leases often lock you in for 3 to 5 years. This can be especially challenging for recruitment agencies that are just starting or don’t have enough staff to justify their own large office. However, there are private and shared office spaces that have flexible leases and even hourly rentals depending upon the specific plan you select. This means that you can find a space that perfectly fits your agency’s needs.
Meeting Rooms A-la-Carte
Conference rooms and meeting rooms are a necessity for recruitment agencies. However, they are often not needed on a daily basis. So why have the overhead for this space on the days they aren’t needed? There are offices available that have the option of conference room rentals when you need the extra meeting space. Giving you the flexibility in having a conference room when it’s needed – but don’t have the cost of having to maintain one at all times.
On-Site Support Staff
If you’re new to the business or just looking for a new space after some time, there are now office rentals that come complete with on-site support staff. This staff is carefully curated and well trained, providing you the essential administrative support you need, essentially becoming an extension of your team. This can help reduce the number of employees on your payroll and equip you with staff trained without any additional effort on your part.
A Great Receptionist
Having a well-trained receptionist that is professional and experienced can make a world of difference. They are often the first person a client comes in contact with and play a significant role in representing your agency, directly influencing a client’s first impression.
Receptionists also have excellent organizational skills, are great at keeping track of schedules and meetings, and overall, make the organization run smoothly. Having an on-site receptionist ensures that your agency is professionally represented and helps create a great first impression with your clients.
Find the Space that Works for You
There’s a growing trend of enterprises using coworking spaces and shared office spaces, with substantial growth being forecasted.
But this doesn’t mean that this trend is right for every organization.
Sure, coworking spaces and shared office spaces like WeWork and Regus can offer amenities like gourmet coffee bars, designer sofas, and Ping-Pong tables, but they fail to give you the quiet, private work environment that you need. This may cause your clients to see your recruitment agency as less professional and less serious about your business.
Ultimately, you need to decide what exactly your agency needs. Think about what you need to make a great impression with your clients, motivate your staff, and get your work done.
If you’re looking for flexibility, with all the benefits of a private office, Executive Workspace is your answer. We offer private office space with an array of business services and amenities included. Contact our team of expert office specialists to learn more about our office solutions.